B2B automation cost model (hypothetical USD),Value,Meaning and assumptions
Assessment months,12,All recurring charges constant; replace timing if different
One-time external work,600,Assumed pilot setup; not a quotation
Monthly software,50,Assumed; replace with exact quoted plan
Monthly external usage,50,Assumed; include only charges not bundled elsewhere
Monthly external maintenance,100,Assumed external operator cost
Internal setup hours,30,Allocated existing staff capacity
Internal hours each month,4,Exclude work already supplied by external maintenance
Internal allocation per hour USD,40,Assumed allocation rate; not a salary benchmark
First-year external spending,=B3+SUM(B4:B6)*B2,One-time work plus recurring external costs
Internal resource allocation,=(B7+B8*B2)*B9,Setup and recurring internal capacity
Combined resource cost,=B10+B11,"External spending plus internal allocation, not new cash spending"
Contribution per additional project,750,"Hypothetical after variable delivery costs, before automation costs"
External spending break-even projects,"=IF(B13>0,ROUNDUP(B10/B13,0),""Undefined"")",Assumes no other incremental costs or benefits; not a sales forecast
Resource hurdle projects,"=IF(B13>0,ROUNDUP(B12/B13,0),""Undefined"")","Economic allocation view, not a cash-payback claim"
Scope and required outcome,,Describe the workflow and acceptance evidence
Quote date and validity,,Record each actual quote date separately
Currency and exchange assumption,,Model original currencies and an explicit consolidation rate
Payment timing,,"Annual upfront, monthly invoiced, milestones or other schedule"
Tax and other excluded charges,,"Example excludes tax, FX and unlisted additions; ask finance owner"
Accountable delivery and maintenance owner,,Name the person or provider
Growth and peak scenario,,"Record billable thresholds, feature changes and usage"
Risk allowance,,Explain the uncertainty covered; keep separate from committed spend
Review trigger,,"Changes in requirements, usage, staffing, renewal or provider quote"